search
Home > Washington D.C. jobs > Washington D.C. administrative/office

Posted: Thursday, December 28, 2017 3:50 PM

The FAS Team Secretary provides lawyers and other legal personnel with administrative, secretarial and clerical assistance. The Team collaborates, coordinates, maintains effective and efficient work flow, follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with Team members, top level management, supervisors, coordinator, co workers, and clients by performing the following: Coordinates US & Foreign travel arrangements by securing air, hotel, rail and car reservations for lawyers and clients. Prepares travel expense reports and other business related expenses using the electronic Accounting system and prepares itinerary for attorney and colleagues. Handles reimbursement of other firm and client related expenses, such as telephone calls, entertainment, recruiting, etc. using the electronic Accounting system. Maintains electronic calendar of meetings and appointments, and apprises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using the electronic room scheduler. Maintains contacts in Outlook for assigned lawyers, pursuant to lawyer's preference. Maintains list of principal contacts or working group lists for each client and matter. Receives, screens and transmits telephone calls to lawyers and takes messages as necessary, with recognition of and attention to the particular needs of clients. Schedules conference calls for lawyers. Creates, maintains and updates all client litigation files on a daily basis in accordance with standards set by the Records Management Center using the electronic Records Management database and maintains other files as needed. Must have thorough knowledge of indexing litigation files. Maintains current files for all correspondence. Facilitates work with the Accounting Department to coordinate client bills, generate monthly internal utilization reports, provide monthly and/or quarterly estimate reporting data, analyze billing data, and respond to miscellaneous client inquiries/requests. Processes new business forms, new client/matter reports and conflict of interest checks. Inputs daily diaries for lawyers in electronic Time Billing System, and proofreads and edits time diaries for accuracy. Proofreads and revise all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy of copy, grammar, punctuation and syntax, and drafts correspondence. Coordinates work performed by Support Services for prompt production and delivery of documents. Prepares documents for transmittal via the Firm's electronic fax system and e-mail transfer. Processes incoming and outgoing mail and distributes promptly upon receipt. Retrieves cases and other related documentation from the Firms resources. Types and prepares legal papers and correspondence such as briefs, letters, memoranda, tables, charts/spreadsheets, complaints, and motions. Also generates Table of Contents, Table of Authorities and redline documents. Performs other job-related duties such as compiling notebooks and exhibits, and preparing documents in connection with bar association activities. Also performs other administrative tasks as needed. Qualification Requirements: To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [Click Here to Email Your Resume] (current employees should contact Human Resources). Education and/or Experience: Required: 2+ years of related work experience and/or training; or equivalent combination of education and experience. Proficient in MS Office applications Preferred: Degree from an accredited college or university Law Firm Experience Ability to type 50 WPM Other Skills and Abilities:In addition to the above, the following may also be required of the successful candidate: Excellent organizational skills Excellent attention to detail The use of good judgment and good interpersonal communication skills Well developed analytical and problem solving skills Works harmoniously and effectively with others as part of a team A self-starter who desires to show ownership and commitment to the job Exercises confidentiality and discretion Ability to be flexible Customer service oriented Sidley Austin LLP is an Equal Opportunity/Affirmative Action EmployerPI100658363

Source: http://www.juju.com/jad/00000000gk5ncf?partnerid=af0e5911314cbc501beebaca7889739d&exported=True&hosted_timestamp=0042a345f27ac5dc02d96ccccc4c3c2d88e438ede98045f000fcf700ee48587d


• Location: District Of Columbia

• Post ID: 43542507 dc
dc.postfastr.com is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018 postfastr.com