Posted: Tuesday, December 26, 2017 4:57 AM
Serves as the second-in-charge of the Access Services (AS) department which provides library service for persons with disabilities. Manages and supervises the circulation department, administrative support, and computer support in the Access Services library branch. Supervises the Manager of talking books (TB) program. Oversees daily AS operation. Communicates and interprets library policies and procedures to the public and to staff. Is familiar with Assistive Technologies, such as large-type screen, voice synthesizer, optical character reader, and braille printer and assists in training staff, volunteers, and patrons in their use. Provides essential information, circulation and referral services to Government Center employees and customers of all ages with disabilities about AS and services from the Fairfax County Public Library, and the National Library Service for the Blind and Physically Handicapped (NLS). Illustrative Duties AccountingResolves non-routine and complex problems.General Executive AssistanceExercises discretion in administrative policy interpretation;Resolves a wide variety of operational problems requiring sound judgment.Scheduling & Coordinating for OthersSupervises or handles the most complex, non-routine activities where consequence of error is high.CommunicationIndependently composes original correspondence (eg, preparation of replies to non-technical requests) for the functional area under their own signature;Explains and interprets policies as they apply to unique situations with potential legal and safety implications;Office ManagementDevises procedures for complex or specialized functions;Anticipates and develops procedures/tools to prevent problems; solves unusual problems;Provides administrative support to the functional area (eg, reviews, evaluates and prioritizes all requests and communications;Analyzes short and long-range administrative needs such as space, staffing of functional area).Receptionist/Public ContactRecommends procedural changes;Interprets policies and provides oral and/or written interpretations/procedures for non-routine/complex problems referred by front line staff.Word Processing/TypingSupervises word processing staff including training of staff;Edits for style, format, and/or layout.Information Systems/SoftwareTrains staff in use of agency information systems/software;Researches & selects hardware/software;Creates complex spreadsheets for department;ReportsPrepares one of a kind reports, gathers statistics based on information compiled from various sources, draws conclusions, and makes recommendations.PersonnelSupervises all personnel administrative functions for the department;Researches and recommends solutions to non-routine/one-of-a-kind problems. Required Knowledge Skills and Abilities Executive AssistanceThorough knowledge of the executive/work unit head's program/area and of county administration and organization.Ability to maintain confidentiality and be sensitive to political issues.Knowledge and sensitivity to issues, priorities, protocol, etc.Math SkillsBasic math skills.PC SkillsIntermediate skills in the use of applicable Microsoft Office Suite software;Intermediate skills in the use of agency specific software applications.CommunicationAbility to communicate well through written and oral means;Ability to speak in front of a group.Information AbilitiesAbility to gather, integrate, and analyze complex data.Interpersonal AbilitiesAbility to establish and maintain effective working relationships with both external and internal contacts.Personnel and PayrollAbility to perform all human Capital Management Enterprise Resource Planning system functions. Employment Standards MINIMUM QUALIFICATIONS:Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).CERTIFICATES AND LICENSES REQUIRED:Valid driver's license.PREFERRED QUALIFICATIONS:Three or more years of experience working in a library setting with two or more years of supervisory experience. Experience working with senior citizens, and individuals with disabilities. Superior oral and written communication skills. Experience with Assistive Technologies such as large-type screen, voice synthesizer, optical character reader, and braille printer. Demonstrated experience working with a library circulation systemNECESSARY SPECIAL REQUIREMENTS:The appointee to the position must satisfactorily complete a criminal background check and driving record check. Ability to communicate in person and via telephone.PHYSICAL REQUIREMENTS:Ability to input, access and retrieve information from a computer. Ability to lift up to 25 pounds. Ability to walk up and down stairs. Ability to push and pull full 4-wheeled book carts and book bins. Ability to stand and shelve books. Ability to perform repetitive hand, arm, wrist and shoulder movements. Ability to stoop, bend and reach. Ability to travel to various locations throughout Fairfax County. Ability operate a motor vehicle. All duties performed with or without reasonable accommodationsSELECTION PROCEDURE:Panel interview; may include a written and/or oral exercise.It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 711. EEO/AA/TTY.
• Location: District Of Columbia
• Post ID: 43433257 dc